The protection of personal information is important to Athletics Australia (AA). AA is committed to respecting the right to privacy and the protection of personal information.
What personal and sensitive information does AA collect?
Personal information is information or an opinion (including information or an opinion forming part of a database) from which it is possible to determine someone's identity.
The information collected by AA about a particular person will vary depending on the circumstances of collection. It may include, but is not limited to, a person's contact details (name, email and/or postal address, phone number), date of birth, age, height, weight, gender, physical activity (including frequency and levels), credit card details, photographic image, driver's licence number, passport number, insurance details, employment history, qualifications or communication history with AA.
Sensitive information is a type of personal information that also includes information or an opinion about someone's:
If it is reasonably necessary in the circumstances, AA may also collect sensitive information such as a person's medical history, nationality, their ethnic background or disabilities.
How does AA collect personal and sensitive information?
Information may be collected when you:
Depending on the circumstances, some types of information will be required and others might be optional. If you do not provide some or all of the information requested, this may affect AA 's ability to communicate with you or provide the requested products or services.
By not providing requested information, you may jeopardise your ability to participate in programs or competitions, use Active Bands, or apply for employment or volunteer positions with AA or an AA Affiliate. If it is impracticable for AA to deal with you as a result of you not providing the requested information or consent, AA may refuse to do so.
Collection from third parties
AA or an AA Affiliate may collect personal information regarding a child from the parent or other responsible person associated with that child.
In many circumstances, AA collects information from AA Affiliates or other third parties. Examples of such third parties could include, without limitation, Sport Australia, Sport Integrity Australia, the Australian Institute of Sport, the Australian Olympic Committee, the Australian Commonwealth Games Association, non-affiliated athletics organisations, event operators or government and law enforcement bodies.
Information storage and protection
AA stores information in different ways, including in paper and electronic form.
Much of the information we collect from and about our members is added to AA's membership database. When your information is entered into AA's membership database, the information may be combined or linked with other information held about you.
Security of personal information is important to AA. AA has taken steps to protect the information we hold from misuse, loss, unauthorised access, modification or disclosure. Some of the security measures AA uses includes strict confidentiality requirements of our employees, volunteers, AA Affiliates and service providers, security measures for system access and security measures for our website and Active Bands.
We seek to protect your personal information from any unauthorised loss, disclosure or access. However, if a serious data breach occurs, we must notify you as required under the Privacy Act regarding the circumstances of the breach, and must also advise the Office of the Australian Information Commissioner.
How does AA use and disclose personal and sensitive information?
AA may disclose your personal information to a range of organisations which include, but are not limited to:
In some circumstances, personal information may also be disclosed outside of Australia - for example personal information is disclosed to WA and the Athletics Integrity Unit which are located in Monaco and to event organisers and contractors of Australian and international athletics events. In such circumstances, AA will use its best endeavours to ensure such parties are subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information that are suitably similar to the Australian Privacy Principles.
We will assume consent to use non-sensitive personal information to provide better services and for marketing purposes (including disclosure of such information to service providers).
Every person whose data is collected by AA has the option to refuse email, SMS or posted offers by making a request in writing to AA's Privacy Officer or by making use of the opt-out procedures included in any communications from us (however, information relating to the option to unsubscribe from those communications may be retained).
In addition, AA may also disclose personal information:
When users visit AA websites, our systems may record certain information about their use of the sites, including the web pages visited and the time and date of their visit. AA uses this information to help analyse and improve the performance of the AA websites.
Websites linked to the AA website are not subject to AA's privacy standards, policies or procedures. AA cannot take any responsibility for the collection, use, disclosure or security of any personal information that you provide to a third party website.
Accessing and seeking correction of information held by AA
AA will take all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date. However, we rely on the accuracy of personal information as provided to us both directly and indirectly.
We encourage all users to regularly review and update their personal information. If you would like to access personal information that we hold about you, we require you to put your request in writing. If we do not allow you access to any part of the personal information we hold about you, we will tell you why.
We will respond to your request for access within 14 days and endeavour to provide the requested information within 30 days. If you find that the personal information we hold about you is inaccurate, incomplete or out-of-date, please contact us immediately and we will see that it is corrected.
Resolving privacy issues and complaints
Any issues or complaints in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made to the AA Privacy Officer at this address:
Level 2, 31 Aughtie Drive, Albert Park, VIC 3206
Phone: 03 8646 4550
We will respond to your complaint within 30 days and try to resolve it within 90 days. If we are unable to resolve your complaint within this time, or you are unhappy with the outcome, you can contact the Office of Australian Information Commissioner on its enquiries line 1300 363 992 or website www.oaic.gov.au to lodge a complaint.
For further information on AA's management of personal information, please contact AA.